What will Migrate
Google Docs, Sheets, Slides, etc.
OTS will migrate your Google Docs, Sheets, and Slides to Microsoft 365.
Google’s proprietary formats aren’t compatible with anything other than a Google Workspace Drive. When migrating from google Workspace, files will be converted to their equivalent Microsoft Office format:
.gdoc → .docx (Word)
.gsheet → .xlsx (Excel)
.gslide → .pptx (PowerPoint)
However, we have identified the following interventions that users will need to take to ensure documents look and behave the same way they did before the migration.
Your Gmail
The Gmail Inbox of current Illinois Tech community members will be migrated into Outlook.
Students who graduated in Spring 2024 and will graduate in Fall 2024 will remain in Google for 12 months from graduation. Prior to this, graduating students should fill out the Alumni Email Forwarding request form.
Hyperlinks to other Google Docs
While we can migrate most of your Google work, if your Google Doc, Sheet, or Slides contain hyperlinks to other documents in your Google Drive, these will need to be changed to the new document’s location in OneDrive or SharePoint.
Below is an example of a Google Doc that contains a link to a Google Sheet with more data. When OTS migrates the document to OneDrive or SharePoint, the link will not be changed, and will continue to link back to Google:
Mitigation: Users will need to open the migrated document and edit the hyperlink to point to the appropriate document in OneDrive or SharePoint.
Personal Google Work Drives and Google Shared Drives
The contents of personal work Google Drives will be migrated. Currently, strategy for the migration of Google Shared Drives is being developed.
Calendar
The contents of the your calendar will be migrated. Note that you should review the shared settings for events and events without end dates, as they may not migrate properly.
Be sure to have a look at our comparison of applications page for a more detailed understanding of how these applications will convert.
What will not Migrate
Shortcuts, Links, Large Files, etc. (Within Google Drive & Shared Drives)
Files marked as restricted, shortcut files, 0-byte files, large files over 15GB and any destination path URL that exceeds 400 characters.
Sharing permissions may not be migrated by OTS, however Microsoft is developing a tool for this. We will update the community as we learn more about this.
Shortcut files in Google Drive cannot be migrated by OTS.
The Microsoft 365 migration tool supports files up to 15GB. Therefore, OTS cannot migrate files equal to, or larger than, 15GB. To migrate files over this size, individuals should download them from Google Drive and upload them in OneDrive.
Google Drawings
Google Drawings cannot be migrated by OTS.
Google Forms
Microsoft recently added the ability to migrate Google Forms, however the tool is still under development. OTS will attempt to migrate Google Forms, however you should review them for formatting and use post-migration. We have created the following guide to manually convert Google Forms to Microsoft Forms if you wish to do this yourself: Converting Google Forms to Microsoft Forms
Google Maps data
Google Maps data cannot be migrated by OTS.
Google Photos
Google Photos cannot be migrated by OTS. We have identified two methods of exporting your Google Photos. Both are explained here: Migrating Google Photo Library
Google Sites
Google Sites cannot be automatically migrated, as there is no Microsoft equivalent to this product.