Required Hiring Paperwork - Only Needed ONCE
| Students only need to complete required paperwork once. Do not resubmit paperwork if you are rehired as student at Illinois Tech. (May resubmit if changes are needed.) | |
| Federal W-4 (print) | Federal tax form Instruction Video: Completing a federal W-4 Infographic: Hacking Your W-4 (from H&R Block) |
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(print) | State tax form Instruction Video: Completing an IL W-4 |
I-9 Form* *Requires supplemental documentation | An I-9 is an Employment Eligibility Verification form. Students will complete their portion of the I-9 form electronically; the link is emailed to students after the supervisor completes the electronic payroll authorization form (EPAF) Instruction Video: Completing an I-9 |
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(print) | This is the university's confidentiality agreement. Review it with your supervisor and then sign and submit Instruction Video: Completing a Confidentiality Agreement |
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| Complete this form to set up automatic payments directly into your bank account. Instructions -- how to complete the form and what additional documentation is needed (e.g.: voided check or official letter from bank) Instruction Video: Completing a Direct Deposit form |
Student Policies and Resources
| Student Employment Handbook for Students | All student employment policies are listed here |
| A visual on-campus employment overview, for students | |
| Step-by-step manual on timesheet processes | |
| University timesheet process flow chart (2015) | |
| Some offices will ask for student transcripts; here is how to provide that information | |
| Supervisors often want a copy of your schedule; this shows you how to find it | |
| Exit Survey | Survey for students who had an on-campus job to complete at end of semester to provide data to improve |
| Information Request Form | Student should submit this form if they need copies of their submitted documents or if they need Student Employment to confirm their work information |
| Hiring form instruction videos | Instructional videos for hiring paperwork are linked above in "Required hiring paperwork," in the description for the linked form |
Useful Internal Websites for Students
Office of Global Services
Office of Financial Aid
Useful External Websites
Illinois Department of Labor
Students and Employment: Authorization Information (uscis.gov)
Foreign Students: I-9 Information (uscis.gov)
Internal Revenue Service (IRS)